Frequently Asked Questions

Q?

1. What are the admission criteria for Chavez?

A.

The Chavez Schools are public schools free of charge serving students who reside in the District of Columbia Chavez Schools does not discriminate on the basis of race, color, religion, national origin, sex, age, marital status, personal appearance, sexual orientation, gender identity or expression, familial status, family responsibilities, political affiliation, source of income, or disability in admission or access to, or treatment or employment in, its programs and activities.

Furthermore, no DC charter school is permitted to screen children on the basis of previous educational achievement, disability, discipline infractions, etc.

The Chavez Schools do limit enrollment due to age and grade level criteria.  Information on our policies is discussed in #2 and #3 below.

All students attending Chavez must prove that they are residents of the District of Columbia or they will be charged tuition.  See # 5 for more information on this policy.

Q?

2. What are the age limits for students applying to Chavez?

A.

New students enrolling at Chavez Schools must meet the following age criteria as of September 30, 2017.

  • 6th grade: 12 or younger
  • 7th grade: 13 or younger
  • 8th grade: 14 or younger
  • 9th grade: 15 or younger
  • 10th grade: 16 or younger

Q?

3. In what grades do you accept students?

A.

The Chavez Schools enroll students in grades 6-10. Our middle schools accept students in all grades, 6-8, and our high schools accept students in grades 9-10. We do not accept 11th and 12th graders. This is stated on our application.

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4. Why don’t you accept 11th and 12th graders?

A.

Our graduation requirements are unique enough that a child enrolling after 10th grade would not be able to complete the requirements in order to graduate on time. There will be no exception to this policy.

Q?

5. I live in Maryland or Virginia, can my child attend Chavez?

A.

Only residents of the District of Columbia are eligible to receive a free public education in the District. All scholars attending Chavez must prove their residency in DC, per the Residency Verification Guidelines established by the Office of the State Superintendent of Education (OSSE), or else pay tuition. Only the documents shown on the Residency Verification Form and in the guidelines are acceptable for proving District residency. Other types of documents will not be accepted.

Any scholar who applies that does not reside in the District of Columbia will be required to pay tuition at the rates established by OSSE, with the exception of legal wards of the state who reside outside of DC. In these instances, legal paperwork would have to be provided to prove that claim and avoid tuition costs.

Parents or other caregivers who fail to provide proof of residency by established deadlines may result in an involuntary withdrawal or retroactive tuition charges. Furthermore, parents or other caregivers who falsify residency information will be investigated and may be subject to retroactive tuition charges, fines and/or imprisonment, as determined by the Office of the Attorney General.

Q?

6. Where can I get an application?

A.

Visit the My School DC website: www.myschooldc.org. You can complete the online application.

Q?

7. Where do I submit my application?

A.

When you apply online at www.myschooldc.org, your application will be automatically sent to the Chavez Schools once you click the submit button. You will be directed to our website once the application is submitted. Please save or print your confirmation as a receipt.

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8. What else do I need to submit with my application?

A.

You do not need to submit anything else with your application – just make sure that it is completed and signed.  In order to process your application, the information on the form itself is all that we need.  If your child is accepted (which depends on availability in the grade to which your child is applying at the time you applied as well as the age policy), you will need to provide and complete additional paperwork.  See # 10 below for information on the required documentation to register your child after acceptance.

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9. When will I hear about my child’s acceptance?

A.

Acceptance and/or wait list letters will be mailed on March 31, 2017. MySchoolDC will send results.

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10. Once my child has been accepted, is there anything else that I need to do?

A.

Although you have received notice of acceptance, your child is not enrolled or guaranteed a spot unless registration is completed by the deadline.  This will be clearly communicated in the acceptance letter or email that you receive.  More information on the registration process is provided in #11 and #12.

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11. What are the deadlines for completion of registration paperwork?

A.

After a child has been accepted and received official notice of acceptance, the family must then complete the registration process to secure the child’s space at the school.  Your acceptance letter will include a registration deadline.

After the stated registration deadline, space is no longer guaranteed.  Demand for Chavez is high and if you do not meet the deadline your child will be placed on a wait list.

Q?

12. What documents are required to complete my child’s paperwork?

A.

Upon acceptance, you will receive a letter outlining what documents are required to complete your child’s enrollment paperwork and instructions on when and where to complete them.  Note that many of our forms are online documents that can be completed on any computer.  Each campus has computers available for families to use to complete the registration process.

We require the following items for new students:

  • Proof of DC Residency
  • Final Report Card/Transcript from Previous School
  • Online Enrollment Form, which includes the following:
    • Emergency & Medical Information
    • Special Needs Questionnaire
    • Home Language Survey
    • Media Release Information
  • Copy of Child’s IEP (if applicable)
  • Immunization Records
  • Medical and Dental Forms (Grades 6-12)
  • Other forms, as required by campus

Q?

13. What is required in order to start school?

A.

For new students, we cannot schedule your child if we do not have a report card showing that they passed their previous grade and/or have enough credits to be in 10th grade (at the HS level).

We need to have final report cards or transcripts by July 1, 2017.  If a report card, it must show the final year end grade, promotion/retention status, and the credit value of any courses for high school credit.

  • If we do not receive this documentation, your child’s space will be given to another student if there is a wait list in your child’s grade, or we will schedule your child to repeat the grade that they were in last year if there is not a wait list in your child’s grade.
  • If your child is making up credit in summer school and will not have a final grade after this deadline, please see #17 below.

All students must have their immunization records by the first day of school.  Additionally, students entering grades 6-12 are required to provide medical and dental records by the first day of school.  If these documents are not available by the first day, a family, at minimum, must provide documented proof of a scheduled appointment.

Q?

14. What is a Lottery?

A.

The Chavez Schools are open enrollment schools and are in full compliance with the Enrollment/Lottery Guidelines published by the District of Columbia Public Charter School Board.

  •  If more applications for each grade level are received prior to the application deadline, a public lottery is conducted to determine which scholars are accepted and which scholars are wait listed, and the order on the wait list.
  • If we have fewer applications than spaces available, we accept all scholars who meet the age criteria and applied by the deadline and then continue to accept scholars on a first come, first serve basis until we meet the enrollment target. Once the enrollment target has been reached a wait list will be established. Parents will be notified if a lottery is necessary and invited to attend the event.

Q?

15. What do I do if my child is wait-listed?

A.

If your child is wait-listed, you will receive a call if a space opens up in your child’s grade.  It is your responsibility to make sure we have current contact information for you (see #20 for more information on how to update).  Students are taken off of the wait-list in the same order they are placed on the wait-list (based on the date and time that the application is received).  The call will be followed with a letter, but the call is important because you will have a shorter turn-around time to complete paperwork (3 business days from the date of the call). The letter may not get there in time.  Once a wait list is established, demand is incredibly high for the school so we need to fill vacancies fast or else we will move on to the next family.

Again, you will be contacted when a space is available for your child.  While you may call to check on your child’s status, know that we look at the wait list cycle at around the same time we look at new acceptances (which is every week). We promise to reach out to you the moment your child’s name is accepted off the wait list.

Q?

16. Will my child’s grades/credits from his/her previous high school be honored?

A.

The Chavez Schools will review your child’s final report card or transcript to determine what high school credits have been awarded and are transferable and to determine the appropriate grade level for your child based on our graduation requirements.  Please be aware of the following policies as it relates to transfer credits in our high school:

  • In order to be enrolled in 10th grade, an incoming high school student must have already earned a minimum of 5.0 credits with grades of C- or higher.
  • These 5.0 credits must include 1 credit of Algebra I and 1 credit of English I.   Students must have at least a total of 2 additional credits in science, social studies, or World Language.
  • The Chavez Schools do not accept credits for courses in which students received a final grade of "D". Enrolling students who have taken courses and earned a grade of "D" will be required to retake the class in order to earn the credit.
  • Depending on which course(s) a child has to retake to receive credit at Chavez, he/she may be designated as a 9th grader, although will be allowed to take 10th grade classes in subject areas where credits have been earned.
  • Students applying to 9th grade that earned high school credit in middle school will have to take Chavez placement tests for the credit to be accepted.  We want to ensure that the student has high school level mastery of the content to help ensure academic readiness for above grade-level classes.

A student who was accepted as a 10th grader but does not meet the credit requirements above will be given a 9th grade space, as long as he/she is age 15 or younger by September 30, 2017 and there is still availability in that grade.  Providing your child’s final report card as soon as possible will allow us to conduct a review and notify you of any issues prior to the start of school.  No high school student can start school without a final report card (showing final grades and credits earned) or transcript on file.   Note:  All 10th grade applicants are presented with information on the credit policy on their application and must acknowledge receipt of this information.

For more detailed information about the awarding of transfer credits in specific subjects, please see:

Course Name Transfer Credit Requirement
The following course specific requirements must be met in order to transfer into Cesar Chavez PCS for Public Policy (High Schools)
 Algebra I  Carnegie unit and a final grade of C- or better. Students earning in 8th grade and entering as 9th graders must additional receive a score of 75% or higher on the Chavez end of course Algebra I exam.
Geometry Carnegie unit and a final grade of C- or better.
English I Carnegie unit and a final grade of C- or better.
Spanish I Carnegie unit and a final grade of C- or better. Students earning in 8th grade and entering as 9th graders must additional receive a score of 75% or higher on the Chavez end of course Spanish I exam.
Spanish II or III Carnegie units for Spanish I, and if applicable Spanish II and a grade of C- or better in each.
Sciences Carnegie unit and a final grade of C- or better. Note: The Chavez Schools does not accept Physical Science for high school credit.
History Courses Carnegie unit and a final grade of C- or better in the following courses: World History I, World History II, US History, DC History, US Government
Elective Courses Carnegie unit and a final grade of C- or better

**Special Notes:

  • The Chavez Schools do not accept credits for unique courses that do not fit established graduation requirements (i.e. Freshman Seminar). Students enrolling with unique course titles will be required to obtain a course description from the educational institution that awarded the credit. Unique course titles are those in which the content covered is not obvious based upon the title and those whose titles are inconsistent with Cesar Chavez and the District of Columbia course titles/description.
  • The Chavez School no longer accepts Physical Science and Pre-Algebra for high school credit, as the DC standards for these courses are middle-school.

Should any of the aforementioned circumstances apply to a student, the parent will be notified, prior to the finalization of enrollment.

Q?

17. What if I have extenuating circumstances that may make it impossible for me to meet a deadline (i.e. I am not moving to the District until August, so won’t have proof of residency until then)?

A.

We will work with families to assess the extenuating circumstances and find a solution.  Typically, we will require something in writing as a placeholder for documentation and negotiate a separate deadline when exceptions are warranted.  Individuals in these circumstances should contact Desirée Brown Director of Student Recruitment and Parent Engagement, at enrollment@chavezschools.org to discuss your unique situation.

Q?

18. If my child is required to attend summer school to complete credits at their previous school – what should I do about providing a final report card/transcript by the deadline, since it will not be ready then?

A.

If this is your child’s situation, then you must contact the school’s Registrar and inform them of the situation.  Please be prepared to provide your child’s report card and proof of enrollment in summer school so that we can give you an extension.  There is also a form that you will have to complete.  The Registrar will let you know the deadline based on your conversation (as each summer school is different).  Typically, we give families 5 business days after the end of DCPS summer school to submit this information.

Q?

19. What if I submitted an application or paperwork, but it seems to have been lost?

A.

If you believe your application or paperwork has been lost, you must produce your receipt as evidence and discuss the matter with Desirée Brown Director of Student Recruitment and Parent Engagement, at enrollment@chavezschools.org. It is critical for you to keep the receipt for your records.

Q?

20. What happens if I move or change phone numbers after submitting an application?

A.

It is your responsibility to notify the Chavez Schools if you move or your phone number(s) change.  Because we rely on the information you provided us to contact you about important information regarding your child’s enrollment, we need you to keep your information current.  If we have made repeated attempts to contact you about your child’s enrollment and we are not able to reach you, we will offer your space to the next child on the wait list.

If you need to inform the school of changes, simply call the campus to which you applied and ask to speak to the Registrar – they can update your information in our system for you.

Q?

21. What if you are willing to have your child attend either MS or either HS campus?

A.

There is a question on the application where you can note whether you would consider another campus should your first choice not be available. If you respond positively to this question and your first choice is not available, we will contact you if there is space at your second choice, giving you the opportunity to decide between taking a spot at your second choice or going on the wait list at your first choice. Please note that if you choose to stay on the wait list at your first choice school, you cannot simultaneously enroll at your second choice – it is one or the other.

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22. Can I schedule a visit to the school?

A.

We definitely welcome parents and students to visit the school. The best way to get information about the school is by attending one of our formal Open House or Shadow Day programs. Information on these events is available on our website calendar. If those dates are not convenient for you, please call the campus directly and speak with the Registrar to request a visit.

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23. If my child attended previously and wants to re-enroll, will he/she be given preference?

A.

Scholars who voluntarily withdraw from Chavez at any point are always welcome to reenroll, but are not given any preference or privileges in the enrollment process.  Withdrawn scholars seeking reenrollment are treated the same as any new student; and subject to all policies accordingly, including the criteria discussed in #1 above.

However, students whose enrollment was terminated for one of the following reasons are not eligible for reenrollment at any Chavez campus:

  • Expulsion*; as long as compliant with due process proceedings.
  • Academic Probation; per the terms of the scholar’s probation plan.
  • Overage; per the terms of the Chavez Overage Student Policy.
  • Non-Attendance /Truancy

Q?

24. My child attended last year but was dropped due to non-completion of paperwork – what can I do?

A.

Scholars who are involuntarily withdrawn because they did not show up or did not complete registration paperwork can reapply in future school years, but are treated as new student applications. The meeting of deadlines is incredibly important to maintaining your child’s enrollment. Numerous letters, flyers, emails, and phone call reminders are sent to families with that information. If you failed to meet a deadline, you will receive a letter indicating that your child has been dropped from Chavez and what you need to do to reinstate your child.

If there is space in your child’s grade, we will reactivate your child but give you a three business day deadline for completion of paperwork (since the initial deadline was already missed).

If there is a wait list for your child’s grade, your child will be added to the wait list based on the time that we receive your application. At this point, there is no guarantee that your child will have a spot after missing a deadline. To prevent this from happening, please make sure to complete your child’s paperwork by the deadline in the acceptance letter.

Q?

25. My child currently attends one of the Chavez campuses but I would like to transfer him/her to another Chavez campus – what do I need to do to make this happen?

A.

To request a transfer between Chavez campuses, please indicate this request on the reenrollment form.  You may also contact Desirée Brown Director of Student Recruitment and Parent Engagement, at enrollment@chavezschools.org. It will be determined if there is availability at the requested campus in your child’s grade and process the transfer in our system.

We generally want to support families wishing to transfer their children, however, as it gets later in the summer and we have wait lists it is harder for us to do.  If you believe that you want to transfer your child, please make this decision soon, complete and return your reenrollment form, and contact Ms. Brown to begin the process.  You do not need to submit a new student application to the school to which you wish your child to transfer.

Q?

26. If my child did not get in this year, will he/she automatically be given a space for the following year?

A.

No, your child must reapply next year.  Applications are only valid for the year in which they are dated.  New applications are available on December 2017.  Submitting an application before the enrollment deadline significantly increases your child’s chances for admittance.

We do take students off the wait list throughout the month of September, so there is a possibility that a space will open up, as there is some natural transitions at the start of each school year.  The last day we accept students on is October 3rd.  Again, you will be contacted should a space become available.  We also admit students at the start of the third quarter (mid January).  If your child is wait-listed but you are willing to transfer mid-year, please contact the campus Registrar to keep your name active on our wait list.

Any child enrolled and attending Chavez is guaranteed a spot in the next school year, as long as they complete their re-enrollment intent form (which states you intend to re-enroll at Chavez) by the stated deadline. (For the 2017-2018 school year, the registration deadline for returning student paperwork is May 1, 2017).

Q?

27. What are the school day hours? When is the first day of school?

A.

The calendar and schedule for the 2017-2018 school year will be released in the spring of 2017.

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28. Is my child required to attend an orientation?

A.

Yes.  All students and their families that are new to Chavez must attend an orientation.  You will receive information about orientation from the campus to which your child was accepted during the summer.

Additionally, your child may be required to do diagnostic testing and come to the school for his/her ID photo, as well as some other activities that vary by campus.  Campuses will notify families of these events and provide the relevant information.

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29. When and where do I buy school uniform shirts? How much do they cost?

A.

The Chavez Schools partner with Risse Brothers of College Park for school uniforms.  They are located at 9700 Martin Luther King Jr Highway Suite B Lanham, MD 20706.  You can also order uniforms online at www.rissebrothers.com.  For Parkside families, you can purchase uniforms at the school store.

Campuses will provide information on uniform sales in the spring to all families.  Please contact the campus directly as to the cost and times of uniform sales.

 

Risse Brothers: Telephone: 301-220-1985  and Fax: 301-220-0368

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30. My question is not answered here – where can I get help?

A.

If your question has not been answered in this document, please contact Desirée Brown Director of Student Recruitment and Parent Engagement, at enrollment@chavezschools.org to discuss your specific concerns.